Procurement Steps
Document trailer type, length, axle configuration, and special features. Use the spec sheet template to capture all details before contacting dealers.
- Consider both current and future operational needs
- Document any fleet standardization requirements
- Identify must-have vs nice-to-have features
Identify OEMs that offer your required configuration. Find authorized dealers in Ontario who can provide sales and after-delivery support.
- Major OEMs include Manac, Wabash, Great Dane, and Utility
- Verify dealer service capabilities in your operating area
- Check dealer references from other fleet operators
Contact multiple dealers with your detailed specifications. Request itemized quotes that show base price, options, and delivery separately.
- Provide the same specs to each dealer for fair comparison
- Ask about current inventory vs factory order timelines
- Request warranty documentation with the quote
Review quotes for total cost, warranty terms, delivery timeline, and after-sale support. Negotiate based on the complete value proposition.
- Compare warranty terms carefully, not just price
- Consider ongoing parts and service availability
- Ask about volume discounts if ordering multiple units
Agree on specifications, price, deposit, payment terms, and delivery schedule. Get all terms in writing before committing.
- Confirm exact specifications in the purchase agreement
- Understand cancellation and change order policies
- Clarify what happens if delivery is delayed
Work with the dealer, your bank, or a trailer financing specialist to arrange payment. Compare lease, loan, and cash purchase options.
- Compare dealer financing with third-party options
- Understand lease terms including buyout options
- Factor in insurance and registration costs
Inspect the trailer against specifications before accepting. Document any discrepancies and ensure all paperwork is complete.
- Use an inspection checklist during delivery acceptance
- Verify VIN matches all documentation
- Confirm warranty registration is complete
Quote-Ready Checklist
Have this information ready before contacting dealers.
What to Ask the Dealer
What is your current lead time for factory orders vs available inventory?
What deposit is required, and what are the payment milestones?
Can you provide a detailed quote with itemized options?
What warranty registration is required after delivery?
Do you offer financing, and what are the terms?
What is your after-delivery service and parts support in Ontario?
Can you provide references from other Ontario fleets?
What is your process if specifications need to change after order?